Recruitment Records

Record Description: 

The position postings/requisitions, resumes, job applications, reference letters, letters of recommendation and all recruitment/search documents for applicants of positions within a department, to include any materials sent by applicants directly to the department (e.g. writing samples, portfolios, etc.) for all position types (merit, student, faculty, P&S, etc.) Departments conducting the hiring process are required to retain the resumes and all search documents for all applicants. The electronic applications and resumes of all applicants are stored on the central server; therefore, departments need not keep paper copies of the resumes unless their Org unit or college requests they do so. Only applications for University employment received from outside Iowa state government shall be maintained as confidential.

Administrative Unit Responsible for Establishing Retention Criteria: 

Official Files Maintained By: 

Record Category: 

UI Retention Guidelines: 

5 Years following the closure of a search

Confidential: 

Yes

Vital: 

Yes

Year Updated: 

2017