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Personnel Records (Student, Staff and Faculty employees) [1]

Record Description: 

Personnel files contain all forms related to the staff member's employment; i.e., resumes, curriculum vitae, and/or application materials, appointment papers and letters of offer/intent/contract, job descriptions, documentation of career development forms, credential checks, change of status forms, performance appraisals, letters of recognition and/or commendation, and any disciplinary record, written reprimands, absence request forms, monthly vacation and sick leave reports, classification changes.

Administrative Unit Responsible for Establishing Retention Criteria: 

  • Office of the Executive VP and Provost [2]
  • University Human Resources [3]

Official Files Maintained By: 

  • Local Department responsible for creating or overseeing the record [4]

Record Category: 

  • Personnel, Human Resources and Recruitment [5]

UI Retention Guidelines: 

5 Years after termination

Confidential: 

Yes

Vital: 

Yes

Year Updated: 

2017

Source URL: https://fmb.fo.uiowa.edu/personnel-records-student-staff-and-faculty-employees

Links:
[1] https://fmb.fo.uiowa.edu/personnel-records-student-staff-and-faculty-employees
[2] https://fmb.fo.uiowa.edu/administrative-units/office-executive-vp-and-provost
[3] https://fmb.fo.uiowa.edu/administrative-units/university-human-resources
[4] https://fmb.fo.uiowa.edu/administrative-units/local-department-responsible-creating-or-overseeing-record
[5] https://fmb.fo.uiowa.edu/record-categories/personnel-human-resources-and-recruitment-records